Race Volunteering Roles

It takes more than thirty people to run a safe and successful race. The following overview provides brief descriptions of the volunteer roles available for sign up towards family volunteer credits for all MSM hosted races. For detailed information about certification, responsibilities of race officials and about planning and running a race, can be found on the Alpine Canada website. http://www.alpinecanada.org/officials

Chief of Race (COR) – Official Level 2 certification required

The COR is the chair of the Race Committee and the “boss” who is responsible for staffing and directing the work of all officials except the TD and the referee. He/she chairs the Team Captain’s meeting, in consultation with the TD, and deals with all technical aspects of the race. The COR is a member of the Jury.

Chief of Course (COC) – Official Level 2 certification required

The COC directs and supervises the preparation and maintenance of the course, including the start and finish areas. He/she works with the course setters, supervises course maintenance during the race and directs post-race cleanup immediately following the event. He/she needs to know course preparation standards and techniques.

Race Administration (RA) – Official Level 2 certification required

Responsible for all administrative work for the competition, including receipt of registration and preparing the draw; ensures that the official results contain the required information; prepares the minutes of technical, Jury and team captains’ meetings; ensures that the forms for start, finish, timing, calculations, and gate judging are prepared and distributed at the proper time; receives official protests and gives them to those who are concerned; ensures that results are duplicated and published as quickly as possible after the completion of the competition.

Race Administration Assistant

This position works closely with and under the direction of the RA. Duties may be assigned to be completed in advance of the actual race day. Responsible for administrative work for the competition assigned by the RA which may include sorting and organizing bibs for each participating club based on the start list, registering participants and clubs on race day, bib collection at the end of the race and assisting the RA with award set up .

Scoreboard

Responsible for transferring data from race start list to scoresheets. Records the elapsed time for each competitor on the display board. Assists with collecting and sorting bibs following the race and with course tear down.

Chief of Timing and Calculations (CTC) – Official Level 2 certification required

Supervises all electronic and manual timing and results calculations, plans and sets up all timing and communication systems, oversees the starter, timers, recorders, finish controller, announcers, spotters and others.

Timing Crew

Operates the timing equipment and software and ensures that accurate start and finish times are recorded for every competitor; communication with the starter throughout the race, monitors jury communication for information about “Stop-Starts,” competitors that abandon the course, etc.; observes the course and competitors to identify any irregularities that could affect the accuracy of the timing, produces accurate and timely results.

Chief of Gates – Official Level 2 certification required

The chief of Gates organizes and supervises the work of the gate judges and designates the gates each will supervise; supplies each gate judge with control cards, pencil, start list, etc.; ensures that the numbering and the marking of the gates is done; monitors the gate judges during the race, collects the gate judges’ control cards at the end of each run and delivers them to the referee.

Gate Judges – Official Level 1 certification required

Gate Judges observe the passage of each competitor through the gates they are assigned; decide whether the passage is correct; when a fault is observed, prepare a proper record of the fault (bib number, gate number, drawing); respond to competitors questions about whether they have committed a fault; make a record of any competitor who leaves the course and requests a re-run. Gate judges may be asked to perform other duties such as the replacing/repairing poles or flags; helping keep the course clear, etc.

Start Referee – Official Level 2 certification required

The Start Referee ensures that the regulations for the start are followed; controls access to the course for inspections; determines late and false starts; manages the start process at the beginning and end of the run and during “Stop-Starts;” reports the names of the competitors who did not start to the referee. The start referee remains at the start from the beginning of the official inspection time until the end of the event. He/she is a non-voting member of the Jury.

Finish Referee – Official Level 2 certification required

The Finish Referee ensures that the regulations for the organization of the finish and the finish in-run and out-run are followed; responds to requests for re-runs; supervises the finish controller; reports the competitors who did not finish (DNF) to the referee and informs the Jury of all infringements against the rules. The finish referee remains in the finish from the beginning of the official inspection time until the end of the event. He/she is a non-voting member of the Jury.

Starter – Official Level 2 certification required

Gives the correct start signal to each racer and, in collaboration with the timer, ensures the proper start interval between signals.

Start Controller

Under the direction of the Start Referee. Notifies the athletes when they will be starting, ensures the athletes are starting in the correct order and reports any did not start (DNS) athletes to the Start Referee.

Start Hand Timer and Finish Hand Timer

Under the direction of the Chief of Timing. Operates a hand timing device at the start and finish of the course.

Finish Controller

The Finish Controller supervises the finish area; sets up and dismantles the finish area fencing and signage; is responsible for the safe exit from the finish area by the athletes and is responsible for the crowd control outside the finish area.

Announcer

Announces each competitor’s results as soon as they are available, in French and English.

Course Crew

Under the direction of the Chief of Course, replaces/repairs gate poles and panels; repairs holes, ruts, berns, and other conditions; sideslips the course.

Course Crew/Dye Guy

Under the direction of the Chief of Course, responsible for applying the dye to the course and any other appropriate markings such as the finish line, etc.

Ski Patrol – current CSP certification required

Dedicated ski patrol on the race hill for the duration of the race.